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Navigation route: NavBar > Navigator > Employee Self Service > Travel and Expenses > Travel Authorizations > Create/Modify
- The Travel Authorization search page displays.
- Select the Find an Existing Value tab.
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- The Find an Existing Value tab displays. Select a Search By type and value in the drop-down menu. You can narrow your search down by entering the Authorization ID, if known, or your Empl ID (ctcLink ID).
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- Select the Search button.
- The Search Results display. If you have multiple Travel Authorization forms, select the one you want to continue working on/ revise by clicking on any of the hyperlinks. If you only have one Travel Authorization in the system the form will open up when you click Search.
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- The Modify Travel Authorization page displays.
- If you are modifying the budget, expand the Accounting Details to expose the ChartFields.
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A full budget contains:
Oper Unit: Always 7190.
Account: The Account is a seven-digit number previously referred to as a Sub Object, this value will default automatically based on the Expense Type you select. A lot of the ones in the system default into a travel-related Account, for this reason, please use the “Common Expense Accounts Used” reference tool in conjunction to ensure your reimbursement is coming out of the appropriate Account.
Fund:
Approp (Appropriation Index): Not all budgets will have an Approp
Dept:: By default there will be a Dept code here start with a “9” this is not your budget’s Dept code, please ensure you enter the appropriate code here as well.
Class:
State Purpose: Always N.
Grant budgets will also require:
PC Bus Unit: Always WA190
Project:
Activity:
Please reach out to Budget Services or Travel for assistance in obtaining your budget.
- Use the Add a New Row [+] icon to create additional lines or Delete a Row [-] icon to remove lines.
- Select Save for Later to save your changes.
- If you are ready to submit your Travel Authorization select Summary and Submit to complete the submission.
- Select the checkbox to certify that the expenses submitted are accurate and comply with expense policies.
- Select Submit Travel Authorization.
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- The Travel Authorization Submit Confirmation page displays.
- Select OK.
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Process complete.