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When moving offices, you can use this checklist to make sure you have covered all the necessary tasks as part of the move. For a printable version, you can download the Word document attached to the right. All moves start with filling out an Office Move eForm.
Employee Office Move Checklist
☐ Ensure an Office Move eForm has been completed by you and approved by your supervisor.
☐ Flag any furniture in your current office that is not staying with “Move”, or “Surplus” Tags. For any surplus furniture, please fill out the surplus eForm. If you are unsure if furniture is needed, please work with your supervisor to determine if you need your current furniture moved.
☐ Please do NOT unhook or move your computer equipment other than your laptop, Technology Services will handle all computer equipment moving.
☐ Placement of furniture in the new office needs to be either sketched out or communicated to the movers. Desks with computers need to be close to data jacks. Contact warehousing@columbiabasin.edu to convey this information. If any additional or new furniture is required, please work with your supervisor.
☐ File cabinets, desks, and bookshelves need to be emptied before they are moved. Please email warehousing@columbiabasin.edu for archive boxes so you can pack up your file cabinet before moving. Please note facilities does not pack up your office items.
☐ If moving boxes and tape are needed for the move, please email warehousing@columbiabasin.edu. Please note facilities does not pack up your office items.
☐ Before an office is occupied, routine maintenance and hygiene is conducted on the office. If you would like additional maintenance and or cleaning (may delay the move), then submit a Facilities Work Order for any of these services.
☐ If a new fob or key is needed for your new location, please have your supervisor submit a Key Request eform for the new location
☐ Submit a ticket to tshelp@columbiabasin,edu to get connected to the local shared printers in the new office area.
☐ Notify students and colleagues of the new location, update office in Canvas materials, including the Syllabus, and update your location in your email footer (if applicable). Double check your directory information listed on the website has been properly updated.
☐ For ergonomic assessments, please email esh@columbiabasin.edu.
For any move related assistance, please contact Facilities at (509) 542-5533 or ext 2333.