Educational Technology Tool Proposal Process


The Educational Technology Proposal Process is a formal interactive process used to receive and evaluate suggestions for adoption of educational technology tools by CBC EdTech with representation from campus constituents. Proposals may come from faculty, staff, or groups. Proposals are submitted via the associated Microsoft Form, linked below, within this document. The Educational Technology Tool Proposal Process and associated form align with best practices in higher education educational technology by prioritizing digital accessibility, inclusivity, and educational benefit, which are defined on the form in relation to CBC mission and values. Please fill out the form completely and connect with EdTech ( with any questions.

Process Overview

CBC EdTech welcomes proposals for adoption of new applications, software, and platforms (collectively, "educational technology tools" or "tools") from faculty and staff. A variety of educational technology is in use at the College; EdTech most typically supports and maintains those tools available for wide use by students and their instructors. Because this process incorporates the existing College software compliance evaluation process, the review process may take up to 6 months. While all proposals are reviewed, adoption is contingent on several factors; we cannot guarantee adoption and appreciate your understanding in this matter.

  • The requester submits the completed Educational Technology Proposal Form (Microsoft Form, linked below).
    • You can review an example completed form in PDF by clicking the attachment links at right (An alternative format is also available).
  • EdTech issues a form email acknowledging receipt of request.
  • EdTech performs the initial review of the form submission.
    • Request for more information: If more information is necessary to proceed, EdTech contacts the requester for follow-up.​​​​​​
    • Request for revisionIf the proposal is missing key information, EdTech can work with the requester to revise the proposal.
  • Once the request is determined to be complete, EdTech obtains a quote and submits the Software Compliance Evaluation form.
    • EdTech obtains a Voluntary Product Accessibility Template (VPAT®) from the developer.
    • Software that does not pass the software compliance evaluation may not be adopted.
      • Cybersecurity issues may rule out adoption. 
      • Accessibility issues require collaboration with Disability Support Services to either determine a suitable alternative software or develop a programmatic accommodation plan for potential affected users.
      • Software that is prohibitively expensive may not be adopted.
  • The tool is presented in the Digital Learning Workgroup.
  • The Digital Learning Workgroup assesses the tool via the Rubric for Educational Technology Tool Evaluation (See attachments at right) and discusses it. 
  • Pilot testing or other additional assessments may be performed at this juncture depending on the software and other factors.
  • For software recommended for adoption by the Digital Learning Workgroup, EdTech drafts an adoption proposal based on EdTech assessment, Software Compliance, and Workgroup assessment.
  • Negotiation with the developer includes consideration of various contract types (i.e., per user, enterprise, etc.) and lengths of time (e.g., 1-year, 2-year, 3-year).

Making a Proposal

Complete the Educational Technology Proposal Form (Microsoft Form).

Need help filling out the form?

You can refer to our example completed form by clicking the link at right under Attachments. Please note that PDFs produced by Microsoft Forms are not always accessible to screen readers or other assistive technology. Therefore, we have included an alternative format in PDF format, as well.

Please connect with CBC EdTech ( with your questions.

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Article ID: 159625
Thu 12/21/23 10:22 AM
Wed 4/10/24 7:11 AM