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Purpose: Use this document as a reference for how to create a Travel Authorization in ctcLink. A Travel Authorization (TA) is a Travel document created prior to travel showing estimated costs for travel; it produces an encumbrance that will get relieved once an Expense Report is filed against it. All approvals need to be completed prior to Travel Dates.

Audience: Financial Staff/Employees.

Purpose: Use this document as a reference for creating an Expense Report from an approved Travel Authorization in ctcLink. This guide is travel-specific and an in-system Travel Authorization must be available to proceed.

Audience: All staff seeking a travel reimbursement.

Purpose: Use this document as a reference for how to withdraw a Travel Authorization in ctcLink prior to approval. You can use this guide if you need to edit your form after it has been submitted. However, if your form has been approved by even one person this option will not appear, at that point you can personally reach out to the next approver and request that they Send Back the form to you. Fully approved forms cannot be changed.

Audience: All staff

Purpose: Use this document as a reference for how to create a Cash Advance request in ctcLink, from your Travel Authorization. A Cash Advance (CA) is a Travel document created to facilitate payment to the traveler in advance of their travel. If you are issued a Cash Advance you will also submit an Expense Report (ER) after the travel to reconcile the Cash Advance.

Audience: All staff.

Purpose: Use this document as a reference guide to jumping back into a Travel Authorization in ctcLink that has been saved and unsubmitted, or returned from approvals for revision. Forms that have been returned from approvals for revision will have a Pending status and be available to edit in this screen.

Audience: All staff.

Purpose: Provide guides for approving Travel and Expense documents, including Expense Reports (which replace the A19 form).

Audience: All Approvers of Travel and Expense Documents (Supervisors, Budget Owners, VPs, and Finance Staff)